Co-op and condo building management software dashboard

Buildings Management

Comprehensive building management tools designed for property managers who need complete control and visibility. Our co-op management software and condo accounting features provide everything you need for multi-building portfolio management.

Features Include:

  • Building profiles with detailed information
  • Unit tracking and management
  • Budget creation and management
  • Financial tracking per building
  • Assessments and charges
  • Bank reconciliation
  • Building-specific reports
  • Multi-building portfolio management

Perfect for: Property managers handling multiple buildings, co-ops, condos, and HOAs

View Documentation Building Assessments
Property management accounting reports with 1098 generation

Accounting & Financial Reports

Professional property management bookkeeping tools with comprehensive reporting for complete financial transparency. Includes automated 1098 generation for tax compliance and service charge reconciliation for HOAs and condos.

Features Include:

  • General Ledger management
  • Chart of Accounts
  • Journal entries
  • Trial Balance reports
  • Income & Expense statements
  • Cash Ledger tracking
  • Bank reconciliation reports
  • Budget vs Actual reports
  • Management reports
  • Custom financial reports

Perfect for: Accountants, building managers, and board members needing financial oversight

View Documentation Learn About 1098 Automation Service Charge Reconciliation
Tenant portal and online resident management system

Resident Management

Complete resident management system with tenant portal access for enhanced communication and service. Our resident portal software enables seamless online rent collection and work order submission.

Features Include:

  • Resident profiles and contact information
  • Unit assignments and move-in/move-out tracking
  • Resident portal access
  • Document sharing
  • Communication history
  • Emergency contact management
  • Parking and amenity assignments
  • Compliance and document tracking

Resident Portal Features:

  • View account balance and history
  • Make online payments
  • Submit work orders
  • Access building documents
  • Receive notifications

Perfect for: Enhancing resident satisfaction and streamlining communications

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Online rent collection and automated payment processing

Payment Processing & Billing

Secure online rent collection and payment processing with automated billing and comprehensive tracking. Our recurring fee schedule automation handles monthly maintenance fees, assessments, and other charges effortlessly.

Features Include:

  • Automated monthly billing
  • Special assessments and charges
  • Online payment processing
  • ACH and credit card payments
  • Payment plans and installments
  • Late fee automation
  • Payment history tracking
  • Resident billing statements
  • Payment reminders
  • Refund processing

Security: Bank-level encryption and PCI compliance for all transactions

Perfect for: Streamlining collections and reducing administrative overhead

View Documentation Recurring Fee Automation
Maintenance work order tracking and management software

Work Order Management

Efficient work order system for tracking maintenance requests and vendor coordination.

Features Include:

  • Create and assign work orders
  • Priority levels and categories
  • Vendor assignment and tracking
  • Status updates and notifications
  • Photo attachments
  • Cost tracking and invoicing
  • Work order history
  • Resident-submitted requests
  • Preventive maintenance scheduling
  • Completion tracking

Perfect for: Maintaining properties efficiently and keeping residents satisfied

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Automated check writing and vendor payment management

Check Writing & Disbursements

Professional check writing and payment disbursement management.

Features Include:

  • Print checks on blank or pre-printed stock
  • Vendor payment tracking
  • Check register
  • Void and reissue checks
  • Outstanding checks report
  • Cleared checks tracking
  • Disbursement reports
  • ACH payment support
  • Payment approval workflows

Perfect for: Managing vendor payments and maintaining detailed financial records

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Additional Features

Everything you need for complete property management

📊 Bank Reconciliation

Automated bank reconciliation with statement import and matching

👥 Vendor Management

Maintain vendor database with contact info, insurance tracking, and payment history

📧 Email Integration

Send statements, notices, and communications directly from the system

🔒 User Roles & Permissions

Granular access control for staff, board members, and managers

📱 Mobile Access

Access your data from any device, anywhere, anytime

☁️ Cloud-Based

Secure, cloud-hosted solution with automatic backups

📈 Analytics Dashboard

Real-time insights into your portfolio performance

🔔 Notifications

Automated alerts for payments, work orders, and important events

📄 Document Management

Store and share building documents, contracts, and files

🔧 Custom Integrations

API access for integration with your existing systems

Specialized Solutions

Industry-specific software tailored to your property type

🏢 Condo Management

Complete software solution designed specifically for condominium associations

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🏘️ HOA Management

Comprehensive tools for homeowners association management

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📋 Building Assessments

Streamlined assessment creation, tracking, and resident billing

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🗽 NYC Properties

Property management software built for New York City requirements

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🏖️ Long Island

Local property management solutions for Long Island communities

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❓ FAQ

Frequently asked questions about PropMan and our services

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Ready to Transform Your Property Management?

See how PropMan can streamline your operations and improve resident satisfaction